Faculty Reporting Guide
Sexual Violence and Sexual Harassment Reporting
The UC Sexual Violence and Sexual Harassment (SVSH) Policy requires faculty, supervisors, deans, and managers to inform Title IX of any report of sexual harassment or sexual violence they receive impacting or involving anyone affiliated with the University.
Whenever possible, the Title IX Office will reach out to the person who has allegedly experienced misconduct (the complainant) and invite them to meet with us to discuss safety and supportive measures and other resolution options. We will work with the complainant to determine how best to proceed.
Click here to review the UC Policy.
SEXUAL VIOLENCE AND SEXUAL HARASSMENT REPORTING
If you become aware of an incident of sexual harassment, sexual violence, or other reportable misconduct, you must promptly file an online report or contact the UCSC Title IX Office at (831) 459-2462.
If the situation involves any immediate danger to health or safety, call 911 first and contact Title IX later.
Before making a report, you do not need to be certain that the incident constitutes sexual harassment or sexual violence and you should not investigate.
You must share with the Title IX Office whatever information you have, including the names of any individuals involved, their contact information, and the details of the incident.
You should not press the individuals involved for information that they do not want to share.
REQUESTS FOR CONFIDENTIALITY
If a student, staff member, faculty member or other person affiliated with UCSC requests to speak to you confidentially, you may want to alert them to your reporting responsibilities and can say something like:
“I want to do my best to assist you. Before you share personal information with me, I want to remind you that I am required to report to the Title IX Office. Reporting is my obligation, but more importantly, I want to be sure that you are informed of the resources and your rights and options. Title IX will reach out to you via email and you can decide whether you want to meet with them.”
You should also remind them about confidential resources, for instance:
“If you want to talk confidentially, the CARE Office and CAPS (students) or the EAP (staff) are confidential resources that I can refer you to. If you decide to share with me, I will do my best to help you and will keep what you say private, but will report to Title IX to ensure that you get the support that you need."
CONFIDENTIAL SUPPORT
If a person who has experienced sexual violence or sexual harassment tells you they are unsure what to do next, refer them to the confidential CARE Advocates who can help them to explore options and provide support.
Additional confidential resources include: CAPS if they are a student or the EAP if they are an employee.
You are also required to provide them with a copy of the resources and options handout which can be found here.
REPORTING
Anyone can report a possible Title IX incident using this online reporting link or by calling (831) 459-2462.
Reports of sexual violence and sexual harassment can also be made, depending on the wishes of the complainant, to the UCSC Police Department by calling (831) 459-2231 or another law enforcement agency depending on where the crime was committed.
In cases of sexual violence, responsible employees should respect the desire of the complainant with regards to calling law enforcement, unless there is an immediate safety or medical threat.
AMNESTY
To encourage reporting, and because alcohol and other drugs are often involved in sexual violence reports, neither student complainants nor student witnesses in an investigation will be subject to discipline for violations of the student conduct policy at or near the time of the incident with a few exceptions:
- Conduct placed the health or safety of another at risk
- Plagiarism, cheating, or academic dishonesty
- Egregious conduct, such as the sale of drugs or providing alcohol to an under-aged person.
COURSE DISCLOSURE STATEMENT
We encourage faculty to include a disclosure statement regarding reporting responsibilities in their syllabi and course overview presentations. For suggested language click here.
